Jobs, timesheets, field and lab testing, purchasing and invoicing on one record, synced to Xero. Built for Australian firms where a wrong number has consequences.
The quote lives in Word, the docket on a clipboard, the test in a lab PDF and the hours in Excel. Somebody types it all into Xero at month-end. Every hand-off is where margin leaks.
Dockets in BOSS are built from priced deliverables and signed on site, so they're ready to bill the moment the client signs.
Time is booked straight to the job, with awards and penalty rates applied, and flows into the pay run.
Quote, job, invoice and Xero are one record. The invoice syncs itself, and the paid status comes back.
Calibrations, competencies and CPIRs are tracked, with alerts two months ahead of anything expiring.
From a tender on the board to an invoice marked paid in Xero. Scroll to run the job.
7 records found
| Job | Job Manager | Finish Date | Status | Invoice Status |
|---|---|---|---|---|
Nuclear Density Testing – Stage 1 Lots P-1184-001 |
J. Ng | Actual: 02/10/2026 | Completed | Paid |
Level 1 Inspection & Testing – Bulk Earthworks P-1184-002 |
M. Rossi | Scheduled: 30/10/2026 | In Progress | Awaiting Invoice |
Laboratory Soil Classification P-1184-003 |
S. Patel | Scheduled: 21/10/2026 | In Progress | Invoiced |
Proof Roll Inspection – Road 3 P-1184-004 |
A. Wu | Scheduled: 06/11/2026 | Pending | Awaiting Invoice |
Site Classification Report (AS 2870) P-1184-005 |
S. Patel | Scheduled: 13/11/2026 | Pending | Awaiting Invoice |
| Item | Quantity | Units |
|---|---|---|
| Nuclear Density Test – AS 1289.5.8.1 | 12 | tests |
| Field Moisture Content – AS 1289.2.1.1 | 12 | tests |
| Technician Time – Site | 6.5 | hours |
| Travel – Marsden Park | 48 | km |
| Number | Sampled On | Client | Project | Test Request | Tests |
|---|---|---|---|---|---|
| NG-26-04411 | 13/10/2026 | Hollis Civil Pty Ltd | P-1184 Lot 12, Marsden Park | TR-3318 Stage 1 Lots – Density | AS 1289.5.8.1, AS 1289.2.1.1 |
| NG-26-04412 | 13/10/2026 | Hollis Civil Pty Ltd | P-1184 Lot 12, Marsden Park | TR-3318 Stage 1 Lots – Density | AS 1289.5.8.1, AS 1289.2.1.1 |
| NG-26-04413 | 13/10/2026 | Hollis Civil Pty Ltd | P-1184 Lot 12, Marsden Park | TR-3321 Bulk Earthworks – Lab | AS 1289.5.1.1, AS 1289.3.6.1 |
| NG-26-04414 | 13/10/2026 | Hollis Civil Pty Ltd | P-1184 Lot 12, Marsden Park | TR-3321 Bulk Earthworks – Lab | AS 1289.5.1.1, AS 1289.3.1.1, AS 1289.3.2.1 |
| NG-26-04415 | 12/10/2026 | Hollis Civil Pty Ltd | P-1184 Lot 12, Marsden Park | TR-3324 Road 3 Subgrade CBR | AS 1289.6.1.1 |
| NG-26-04416 | 12/10/2026 | Hollis Civil Pty Ltd | P-1184 Lot 12, Marsden Park | TR-3324 Road 3 Subgrade CBR | AS 1289.5.2.1 (Modified) |
| NG-26-04417 | 09/10/2026 | Hollis Civil Pty Ltd | P-1184 Lot 12, Marsden Park | TR-3327 Fill Classification | AS 1289.3.6.1, AS 1289.3.4.1 |
| NG-26-04418 | 09/10/2026 | Hollis Civil Pty Ltd | P-1184 Lot 12, Marsden Park | TR-3329 Basin Shrink-Swell | AS 1289.7.1.1 |
The extracted project, account codes, tax details, and line items are read-only. Select a branch for every line item before saving.
Confidence: 94% Project evidence: Delivery address “Lot 12, Marsden Park” matches P-1184Value (incl. GST):
$ 486.20
GST component (10%):
$ 44.20
Email: accounts@holliscivil.example
Invoice NumberINV-7730
Invoiced At:14/10/2026
| Type | QNTY | Unit Price | Amount |
|---|---|---|---|
| Nuclear density testing – 12 tests (D-0871) | 12 | $ 85.00 | $ 1,020.00 |
| Level 1 geotechnical inspection – site attendance | 38 | $ 165.00 | $ 6,270.00 |
| Laboratory testing – AS 1289.5.1.1 MDD/OMC | 10 | $ 260.00 | $ 2,600.00 |
| Engineering review & reporting | 1 | $ 1,500.00 | $ 1,500.00 |
| Sub-Total | $ 11,390.00 | ||
| GST (10%) | $ 1,139.00 | ||
| Total Due | $ 12,529.00 | ||
Northbridge Geotechnical
Period to Date
2 group eliminations applied - $ 18,400
| Actual | Budget | Variance ($) Actuals to Budgeted | Variance (%) Actuals to Budgeted | Last Year | Variance ($) Variance from Last Year | Variance (%) Variance from Last Year | |
|---|---|---|---|---|---|---|---|
| ▶Total Revenue | $612,480 | $580,000 | $32,480 | 6% | $541,200 | $71,280 | 13% |
| ▶Cost of Sales | $338,910 | $330,600 | $8,310 | 3% | $309,400 | $29,510 | 10% |
| Gross Margin | $273,570 | $249,400 | $24,170 | 10% | $231,800 | $41,770 | 18% |
| Gross Margin (%) | 44.7% | 43.0% | 1.7% | 4% | 42.8% | 1.9% | 4% |
| ▶Operating Expenses | $151,240 | $158,000 | $(6,760) | (4)% | $149,900 | $1,340 | 1% |
| EBITDA | $122,330 | $91,400 | $30,930 | 34% | $81,900 | $40,430 | 49% |
| EBITDA (%) | 20.0% | 15.8% | 4.2% | 27% | 15.1% | 4.9% | 32% |
| ▶Add Backs | $6,200 | $6,000 | $200 | 3% | $5,400 | $800 | 15% |
Every opportunity in one register: fee, stage, likelihood, bid team and tender dates.
Won work becomes a project with jobs, deliverables, invoices, purchases and its own audit log.
Crews record the work on a phone or tablet. The client signs the docket on site and it's emailed straight away.
Every sample is registered against its test request, client and project, with the AS methods to run.
Time is booked to jobs and approved, with awards and penalty rates applied, ready for the pay run.
Snap a receipt and AI drafts the project, account codes, GST and line items, with a confidence score to review.
Invoices build from delivered work and sync to Xero, where payment is tracked.
P&L by branch against budget and last year, with group eliminations handled.
Generic job software stops at the invoice. BOSS knows what a sample is, which gauge is in calibration and what the spec says.
Level 1 or Level 2, soil or concrete. Or send the client an Excel schedule, re-import it, and every sample and test registers itself.
Sampling method, who took it, where it's been and when each test is due, with late tests flagged automatically.
Moisture tins, compaction and nuclear densometer worksheets calculate as you enter, and are shared across branches.
Test methods are tied to equipment types, so an out-of-calibration gauge can't be picked for the test.
Every result keeps its full change history, so you can answer a client's question months later. The AI report writer is optional.
| Test | Wet t/m³ | Moist. % | Dry t/m³ | DDR % | Result |
|---|---|---|---|---|---|
| T-01 | 2.180 | 11.2 | 1.960 | 98.5 | PASS |
| T-02 | 2.152 | 12.0 | 1.921 | 96.6 | PASS |
| T-03 | 2.104 | 13.1 | 1.860 | 93.5 | FAIL |
| T-03R | 2.171 | 11.6 | 1.945 | 97.7 | PASS |
| T-04 | 2.196 | 10.8 | 1.982 | 99.6 | PASS |
The parts of the business that make the field work possible, and the parts auditors ask about. Same system, same records.
Eight years of field, lab and back-office work run through BOSS every day.
From tenders and samples to calibration certificates and pay runs.
Xero, Xero Payroll, Employment Hero, Microsoft 365, GeoTester and OpenAI.
View, create, update and delete control on each, by group, level and branch.
“We used to run a job across six systems. Now the docket, the test and the invoice are the same record, and month-end is a report, not a project.”
Coming from spreadsheets, simPRO, WorkflowMax or a lab system held together with macros? We've moved firms like yours before.
We walk through how your jobs, tests and timesheets actually run today, branch by branch.
Clients, staff, price lists, equipment and open projects come across from spreadsheets or your old system.
Xero, Employment Hero or Xero Payroll, and Microsoft 365 are connected and checked.
One branch at a time, with your team trained on their own jobs, not a demo company.
Pricing depends on your team size and the modules you switch on. Tell us how you run and we'll quote it plainly, with no countdown banners and no surprises at renewal.